From an accounting and funds control perspective, which of the following best describes what you would do in the implementation and evaluation steps?

• A. Only track expenditures.
• B. Only ensure correct fund cite on commitment/obligation documents.
• C. Both ensure correct fund cite on commitment/obligation documents and track expenditures and compare them to projections.
• D. Develop a new budget without reviewing projections.

Answer: (C)

In implementation and evaluation, you actively manage funds by both ensuring obligations are charged to the correct fund and by keeping a close eyes on how money is actually being spent. Verifying the correct fund cite on commitment or obligation documents is essential because it guarantees that the right funding source is being drawn from, which protects against misallocation and helps maintain fund availability for the intended purpose.

At the same time, tracking expenditures and comparing them to projections provides ongoing visibility into how spending aligns with plans. This variances check supports accountability, reveals potential overruns or underutilization, and informs adjustments to forecasts or spending plans to stay within approved funding.

If you focus only on tracking expenditures, you risk obfuscating where obligations are coming from and potentially draining the wrong fund. If you only ensure fund cites, you miss the important step of verifying actual performance against the budget. Developing a new budget without reviewing projections ignores the actual spending pattern and undermines prudent funds management.

Therefore, the best approach combines both correct fund citing and ongoing expenditure tracking with projection comparisons.